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5 Best Podio Alternatives to Maximize

Looking for Podio Alternatives? Podio Top alternatives and competitors are Monday.com, ClickUp, nTask, Asana, and ProofHub. Click here to know why you need a Podio Alternative and how to pick one from the top list.

Podio has a roaring list of clientele (more than 500,000) due to its robust and up-to-date features.

But since different companies have different requirements and approaches, it can’t be the number one project management tool for all. If you are one of them, too, looking for Podio alternatives, keep your calm. Enlisted below are some handy Podio alternatives to try out.

So, grasp your coffee cup, and dive into details to find the Podio alternative that suits your company!

podio alternatives

What is Podio Used For?

Podio is one of the most reasonably priced project management tools that allow you to track all the milestone progress of the project, including the task completed, time taken to complete different tasks, team members involved, the assets and money used, etc.

What is podio?

Key Features:

Some of the core features of Podio that help it earn a sound reputation in the global world are:

1. Task Prioritization

It uses a standard task creation system that allows you to create a new task by only pressing the “T” button.

2. Team Calendar

There is a shared calendar, and all team members have access to it. Any update or change in the project or task appears on the calendar, along with the deadlines.

3. Agile Methodology

Podio uses an agile methodology for project management and tracking. Moreover, you have access to different dashboards like scrum and kanban boards and numerous tools to schedule the tasks effectively.

4. Collaboration tool

One of the most commendable features of Podio is its effective collaboration tool that allows:

  • File sharing system that allows users to attach files in the task section and in direct chat.
  • It allows both task commenting and personal chat options to team members for sharing relevant information and coordination.
  • Podio has a mobile app too that supports both android and iOS platforms, making contact even easier. Moreover, the app version receives all the notifications whenever any change or progress is made.

Why Do You Need One Podio Alternative?

Although Podio offers well-built features and integration with many apps, it has some downsides too. A few reasons why you might fall in need of Podio Alternatives are:

  • It lacks Gantt charts
  • It doesn’t offer the bug tracking feature, which is among the basic demands of all large companies.
  • The free account is limited to very basic features
  • Podio Interface is quite clumsy and difficult to use

Top 5 Podio Alternatives

Whatever problems you have when using Podio or whatever drawbacks it has, you can find the desired Podio alternative from the below top 5 Podio alternatives list.

1. Monday – Best Alternative to Podio

Monday is the market’s leading Project management software and collaboration tool used by more than 350,000 people and 40,000 teams worldwide.

It allows syncing all the information on a single hub, making the workflow streamlined and easy to access.

alternative to podio - Monday

Key Features:

  1. Kanban dashboards and Gantt charts
  2. Prioritizes project and task management
  3. Efficient Collaboration
  4. Customizable Templates
  5. Extensive Automation
  6. Free and Paid Apps MarketPlace
  7. Efficient time tracker


The pricing plans of Monday.com are:

  • Free plan for individuals
  • Basic plan which costs $8 per seat per month
  • The standard plan, which costs $10 per seat per month
  • A Pro plan that costs $16 per seat per month
  • An enterprise plan which is a custom plan

What Customers Like Most:

  1. It has great tracking features that provide time-to-time updates about the tasks and projects.
  2. An excellent collaboration tool that allows team members to send messages directly.
  3. It has a lot of ready templates, along with customization options.
  4. Uses Gantt charts and different dashboards to display the project
  5. Easily accessible and customizable interface

What Customers Do Not Like:

  1. It doesn’t have integration with software like Canvas, ActiveCampaign, etc.
  2. The basic plan fails to include essential features like automation.

Related: Monday VS Jira: Which One is Your Choice?

2. ClickUp – Best Podio Free Alternative

If you are looking for an all-in-one project management tool, ClickUp should be your first choice. It is one of the most advanced project management tools that include scalable architecture, unlimited customization, and an attractive user interface to build a perfect workflow for the users.

ClickUp - podio alternative

Key Features:

  1. 15+ different views
  2. Great customizing features
  3. Real-time reporting and tracking
  4. Top-notch collaborating and communicating capability
  5. Large array templates
  6. Email Integration
  7. Supports agile methodology


It offers a five-tier pricing plan:

  • Free forever for personal use
  • An unlimited plan that costs $9 per member per month
  • A business plan that costs $19 per member per month
  • Business Plus plan that costs $29 per member per month
  • A customized Enterprise plan

What Customers Like Most:

  1. It is highly cost-effective. Even the basic plan offers a lot of rich features
  2. ClickUp has an easy-to-navigate, user-friendly layout.
  3. It provides valuable insights into different projects simultaneously on the dashboard.
  4. ClickUp offers a lot of automation to make work easier for users.
  5. It offers rich customizations and deep modularity.

What Customers Do Not Like:

  1. Slow speed
  2. There is no filter option
  3. Self-managing onboarding that requires a lot of customization

Related: ClickUp VS Monday: A Complete Comparison

3. nTask

nTask is one of the best project management tools that allow users to manage their complex data and projects by organizing them, then dividing them into bits and chunks. It has completed 77% of projects successfully, making itself a powerful PM weapon in the world of the digital arsenal.

NTask - One of podio alternatives

Key Features:

  1. Kanban Boards
  2. Effective task management, with a separate financial sector
  3. Shows progress via Gantt charts
  4. Team communication and collaboration features
  5. Includes to-do list
  6. Bug and issue tracking


The pricing plans of nTask are:

  • A basic plan for $0 per month
  • A premium plan for $4 per month
  • Business plan costing $12 per month
  • Enterprise plan-the customized one.

What Customers Like Most:

  1. Helps to make outlines and plots of projects easily
  2. Intuitively strategizes task
  3. Offers 24/ 7 customer support

What Customers Do Not Like:

  1. There is no built-in file annotation
  2. Slow tool, taking considerable time to upload file
  3. Not ideal for large teams having more than 50 members

4. ProofHub

ProofHub is a cloud-based PM tool with a plethora of valuable features that help users to plan, organize, prioritize, and collaborate to deliver the utmost successful projects. Moreover, it has a reporting engine and a proofing tool that makes it stand out from the row.


Key Features:

  1. List and task Management
  2. Centralization workspace
  3. Extensive collaboration features along with group chat
  4. Time Tracking
  5. Proofing and real-time feedback
  6. Custom domains and white labeling


ProofHub offers two pricing plans:

  • Essential Plan costs $45 per month if billed annually and $59 per month if billed monthly. It includes unlimited users, 40 projects, and 15 GB of storage.
  • Ultimate Plan costs $89 per month if billed annually and $99 per month if billed monthly. It includes unlimited users, projects, and 100 GB of storage.

What Customers Like Most:

  1. Syncs with a lot of calendars like iCal, Outlook, Google, etc
  2. Supports mobile application that allows you to manage tasks just like the web version
  3. Extensive user support
  4. Easy to use and navigate

What Customers Do Not Like:

  1. No efficient notification management
  2. Limited 3rd party integration

5. Asana

The last alternative to Podio that we have brought for you is Asana. It is a popular project management software and tool that provides users with a virtual workspace and divides the whole project into milestones and daily tasks to ease the work for users.


Key Features:

  1. Focus Mode and Daily Tasks list
  2. Project Sections and Views
  3. Email bridge
  4. Rule-based automation
  5. Approval tracking
  6. Set priorities with branching logic
  7. Real-time updates and notifications


Asana offers three-tier pricing plans:

  • A free plan for individuals or teams who are starting up.
  • A premium plan that costs $10.99 per month if billed annually and $13.49 per month if billed monthly
  • A business plan that costs $24.99 per month if billed annually and $30.49 per month if billed monthly

What Customers Like Most:

  1. It offers a lot of 3rd party integrations.
  2. Users claim the dashboard to be quite efficient, providing details of every action related to the project.
  3. User-friendly interface
  4. It supports advanced collaboration features and allows to invite other users to the workspace.
  5. According to users, it offers unrivaled task management that organizes and prioritizes tasks accordingly.

What Customers Do Not Like:

  1. You can’t repeat a task or copy-paste it
  2. Tricky to sign up
  3. No built-in time tracker

Related: 6 Best Free And Paid Asana Competitors You Can Choose

Final Words

Project management tools and software are essential to streamline complex projects and guarantee success.

Where Podia has earned a sound reputation in the digital arsenal of PM tools, there are various other podia alternatives that are equally competitive and offer better features.

All in all, I find Monday.com as the best podia alternative to opt for. However, ClickUp, Proofhub, Asana, and nTask are also equally good options to go for!

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