How to Set Out Of Office in Teams With and Without Auto Reply

Are you taking a break and will be flying with your family for a vacation trip, but worried about all those clients’ texts and emails? Well, if you’re using Microsoft Teams, this isn’t a problem anymore.

Setting up an out-of-office message in Teams lets your teammates know when you will be away and unavailable. You can set your profile status to “Out of Office,” and Microsoft Team’s auto-reply feature will take care of it. Here’s how to set out of office in teams with and without auto reply within no time.

How to Set Out of Office on Teams With Auto Reply？

Setting up an out-of-office message on Teams is quick and easy. You can set your status to our office on Teams using two methods. Both share the same functionality, so no worries about which one you choose to do so. Here’s how to schedule to out of office in Teams:

Way 1. Profile

The first way to set the out of office status in the Microsoft team is via the profile method. Microsoft team offers a built-in feature for out of office status messages in the profile settings and you can easily set it with simple and easy steps. Here’s how to set out of office on teams.

Open Microsoft Teams either on the web or desktop, and log in with your account.
Navigate to the Profile picture, and click on Set Status Message.

On the drop-down menu, select Schedule out of Office.

From the next pop-up screen, turn on the toggle for Turn on Automatic Replies and type in your message in the text box below it.

If you want to send automatic replies to people outside of your organization, checkmark the box for Send replies outside my organization. You can type a separate reply for the people outside the organization or simply copy-paste the message from the above text box.

Send automatic replies to people outside of organization teams

Lastly, pick the date and time for office messages and the status should appear by checking the box Send replies only during a time period, then click on the Save button on the bottom right corner of the window.

Send replies only during a time period in teams

That’s it. The out of office status message and auto-reply feature will work based on the time and date you have selected. It will automatically get turned off according to your selected time and date.

Way 2. Settings

Another way to set your team’s status out of office is via the settings. Here’s how to set out of office on teams through the settings menu:

On the top right corner of the Team’s interface, click on the ellipses and select the Settings option from the drop-down menu.

In the next pop-up window, select General, scroll down, and locate the Out of office section.

Next, click the Schedule button to set up your out of office status, then hit the Done button.

Click Done button to set your status to out of office in teams

How to Set Out of Office in Teams Without Message/Auto-Reply?

Sometimes you might not need to auto-reply to the people connecting with you on Microsoft teams. In such a scenario, the auto-reply feature will seem unnecessary. Fortunately, you can also do this in Microsoft teams, just by updating your profile status to out of office without auto-replying. Here’s how to set out of office in teams without auto reply in Microsoft teams.

Navigate to the Profile picture in the upper right corner, and click on Set Status Message.

Enter the message that you want to show the people messaging you. It won’t work as an auto-reply, but it just shows on your profile when people connect with you.

Once you’re done typing your message, select the duration of setting your status and hit the Done button.

Whenever someone opens your message window or tags you, they will see the status message above the message window.

See the status message above the message window

Final Words

This guide is all about “how to set out of office in teams”. By setting your team’s status to “out of office” you can stay away from work without worrying about missing emails or messages. This will also keep your colleagues informed on your current status so that they don’t wait unnecessarily for replies.

Hope this article is able to help you out in setting the out of office status on Teams. For queries, drop a comment below, and we’ll try to get back to you ASAP!