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Hey, did you just step into the world of project management and now scratching your head while managing so much information? That is probably the only reason why project management software exists.
Trello and Smartsheet have earned a good reputation in the market for Project Management software. Where Trello has established strong roots for years, Smartsheet has emerged and gained the limelight quite well by the knack of its features. But ever wondered which one of the two is better?
If yes, then gear up as this article covers everything that falls under the umbrella of Smartsheet vs. Trello.
In the long run, both Smartsheet and Trello are project management software, offering more or less the same service. Both intend to develop ways to help organize and streamline the projects and tasks of businesses.
However, it is the working or the set of features that differ and make one candidate better than the other.
A few similarities between Smartsheet and Trello are:
Choosing between Coffee and Espresso is never an easy choice. So is choosing between Smartsheet and Trello. Where Trello has been the first choice among businesses for years, Smartsheet has also managed to get attention.
Let’s closely look through the features of the two and find what makes the two project management software differ.
Trello has a well-organized tracking system based on board, card, and list, with a smooth workflow method. One board is assigned for a single project, and within each project, cards represent different tasks. You can edit the task using the simple drag and drop feature and remain updated on other people’s tasks too.
In short, it follows the exact division of Kanban boards to help reduce the clutter.
While in SmartSheet, you have an array of styles to choose from, including spreadsheet, card view, calendar view, or a Gantt chart. It has a secure platform allowing only a limited number of people to enter once the external domains enable them to. Smartsheet works for businesses that operate on excel or spreadsheets since it allows them to build custom reports and share data.
Cross-team collaboration is the prime factor that helps Trello stand out in the row. Its project card allows you to add all the members in one meeting, share details, assign tasks with deadlines, attach files, view checklists, and even leave feedback.
But in Smartsheet, there is only a secured commenting column for collaboration where only the internal team members can communicate about the project and share any details. However, a custom dashboard can be created.
Since meeting the deadline is of utmost importance, each PM software comes with a timeframe feature.
In Trello, a power-up calendar prioritizes the task with shorter deadlines, ensuring that the user doesn’t miss it. The power-up feature can be activated by turning on the iCal part of your calendar app.
However, Smartsheet wins the crown in this feature. It has a well-organized, color-coded calendar on which all the important data and upcoming tasks are mentioned. Moreover, an automatic reminder is set when a deadline is about to reach.
Trello allows users to integrate with over 200 work tools, while Smartsheet overs can connect with 75 integrations.
The famous Trello integrations are:
Famous workplaces that Smartsheet integrates with are:
Trello has an elegant database to store all your information with a backup feature to help you against any bug or breach. Moreover, all the sensitive business details remain safe and secure by the bank-level encryption of Trello.
On the other hand, Smartsheet provides you with a secure workspace for team collaboration. It has a single signing capability with scalable controls. The admin can enter people, restrict sharing and integration rights, and remove members. To secure your data, it has AES encryption.
Whether Trello or Smartsheet is easier to use ultimately depends on the user’s skill set. Overall, Trello is easy to use and develop deep-hands due to its simpler interface and intuitive designs. You can organize data in multiple boards and charts to make the data digestibility easier. Moreover, it also comes with a comprehensive educational library. So, if you are looking for PM software to help you ramp up quickly, Trello got your back.
But if spreadsheets and excel are your jam, Smartsheet is the best choice. It has an interface quite similar to that of a classic google spreadsheet. However, various template options are there to choose between.
Although features make the most, the cost makes a huge difference in deciding which software to opt for.
It comes with four pricing plans:
It has a 3-tier pricing plan:
In customer support service, Smartsheet gets the edge by providing better contact service, which includes
While Trello provides with
A side-by-side comparison of the features and ratings shows that people prefer Trello due to its easy-to-use interface and Kanban aficionado.
12,768 users reviewed Trello as 4.4 on a 5-star rating, while 8,333 gave 4.4 to Smartsheet.
Here is a detailed comparison:
|EASE OF ADMIN||8.9/10||8.7/10|
|EASY TO SET UP||9.1/10||8.4/10|
Both Trello and Smartsheet offer unique PM services. But in the nip and tuck competition between “Smartsheet vs Trello- the better one”, Trello manages to shine better due to its remarkable features and easy-to-use interface for most of the years.
In the end, the choice is yours. If you aim for a streamlined workspace, go for Trello. And if your team has a grip on excel, Smartsheet is the right choice to make!