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Todoist Vs Omnifocus: Head-to-Head Comparison

Can't choose from Todoist vs Omnifocus? Then click here to have a detailed comparison along with their features, platforms supported, price, customer support, and customer rating.

Where task management tools have been a great tool for organizing tasks and breaking down massive tasks into chunks, choosing the right one has always been difficult.

Although hundreds of task management tools have emerged on the market during the last two decades, Todoist and Omnifocus have been two of the most popular choices. Both have a set of rich features that help them stand out from the row.

However, to find which of the two wins the crown in the Todoist Vs Omnifocus comparison, you need to know more!

In this article, we will show you all details including features, platforms supported, price, and more.

todoist vs omnifocus

Todoist Vs. Omnifocus: Overview

What is Todoist?

Found in 2007 by Amir Salihefendic, Todoist is an effective task manager that is fully packed with innovative features. From its intuitive interface to task management, all the features are known to improve workflow tremendously.

What can be better proof of its exceptionally good features is that big names like Facebook, Disney work, and Amazon claim Todoist as their to-do lists manager.

todoist vs omnifocus: What is todoist?

What is Omnifocus?

Aiding users to organize, manage, and assign tasks using its powerful features, Omnifocus is a highly competitive task management software designed specifically for iOS and Mac users.

The system adheres with GTD methodology and calendar tool to assist its users in managing and prioritizing their work.

What is Omnifocus?

Todoist Vs. Omnifocus: Features

Todoist Key Features:

The key features of Todoist that helped it establish strong roots in the global market of task management software are:

1. Easy Task Manager

It has an easy-to-use task manager with a list to choose from. You can add tasks to the list according to task names or dates.

For example, the list contains

  • Today’s section shows all the tasks that need to be summed up today.
  • Tomorrow’s section shows the list of to-do things that need to be done by tomorrow.
  • The upcoming tab, where tasks for the next few days are listed.
  • Kanban board where you can drag and drop cards as needed.

Moreover, within the list, you have the option to add entities and mark them complete as per need.

2. Email and Website Addition

One of the most distinguishable features of Todoist is its email and website addition.

Yes, it allows users to add tasks directly from Gmail by converting the respective email into a task.

Similarly, a further extension allows you to add web-based articles and URLs to the to-do list by simply clicking the + button in the extension bar.

3. Templates for Reusable Tasks

The best part of Todoist is its reusable templates. While most of the task management tools allow task replication, Todoist further enables you to duplicate the entire template and entities. Later, you can make minute customization in that template like due date, checklist, etc.

In this way, it saves your time and helps rearrange and manage complex tasks within seconds.

4. Drag and Drop Feature

Adding tasks and subtasks in Todoist is relatively easy. You only need to press the + button at the bottom right corner, drag it to the area where you want to add the task, and drop it. And new tasks are added. Similarly, you can add a subtask by dropping the + icon below the task.

5. Easy-to-use Interface

When choosing a task management tool, the first thing that users look for is a clean, tidy, and easy-to-use interface, and Todoist hit that right.

It has a UI-based modern yet simple to navigate interface in which all the allocated tasks are nested in the right column with different color codes.

6. Integrations

Todoist integrates with a lot of networks like

  • Dropbox
  • PomoDone
  • Plenty
  • Hours tackle
  • Network Mail
  • TaskEdge
  • Zoho Mail

Omnifocus Key Features:

Here are some of the compelling features you have at your disposal as an Omnifocus user.

1. 3 Project Types

It offers three different ways to organize and manifest your information depending on your project type:

  • A sequential project that requires you to follow step by step approach
  • Single Action Lists that include single-step action tasks which are not interdependent on any other tasks
  • Parallel projects in which all the steps you need to follow are listed. However, unlike sequential projects, you can complete the tasks in random order.

2. Task Details GTD

The most exclusive feature of Omnifocus is its task details. It operates on the Getting Things Done GTD methodology that allows the users to write down whatever pops up in their minds regarding the project in a personal inbox. Later they can sort and organize the information.

Apart from that, there is a tag bar that lets you list all the tasks under a specific category e.g.

  • Low energy tag for easy tasks
  • Phone call tag for tasks that require live chat
  • Team tag that includes all the tasks which need team collaboration

3. Offline Access

Omnifocus allows you to access your tasks and projects without an active Internet connection. Moreover, you can also make changes in the task while offline, which will sync to all the other linked devices soon after you establish a sound internet connection.

4. Recurring Tasks

It allows you to configure tasks and projects to repeat after a set time according to your need. For example, if you want a task to be repeated after 15 days, you can set a recurring action of “After 15 days” on that task.

5. Interface

The interface of Omnifocus is clean, easily accessible, and easy to navigate. However, it lacks luster as you can’t customize it, add colors, or even a background to it.


Both Omnifocus and Todoist offer a plethora of rich features. However, Todoist is a better option as it provides an attractive interface, kanban board, web app, direct email additions, integrations, and many collaborative tools that Omnifocus fails to offer.

Todoist Vs. Omnifocus: Platforms Supported

Todoist Platforms Supported:

The Web app of Todoist works on any of the following browsers:

  • Safari
  • Microsoft Edge
  • Google Chrome
  • Opera
  • Firefox

Moreover, you will be happy to learn that it supports all the well-known and used Platforms like

  • Mac
  • Android
  • Windows
  • Web iOS
  • Apple Watch
  • Linux

Omnifocus Platforms Supported:

Unfortunately, Omnifocus doesn’t support many of the Platforms, including Windows. It is only accessible to Mac and iOS users.


A general rule of thumb is that the more platforms you support, the more customers you have; hence, you can look for better and more guaranteed success. Since Todoist supports all the known platforms, it manages to get an edge over Omnifocus.

Todoist Vs. Omnifocus: Pricing

Todoist Price:

Todoist offers three-tier pricing plans, which are pretty cheap, making it the “Popular choice” among the customers. The three plans are:

  • A free plan including five active projects, a maximum of 5 Mb file upload, and five collaborators per project.
  • Pro Plan costs $4 per month and includes 300 active projects with a maximum of 100 Mb file upload and 25 collaborators per project.
  • The Business Plan costs $6 per month and includes 500 active projects, a team inbox, 50 collaborators per project, along with all the Pro plan features.
omnifocus vs todoist: Todoist price

Omnifocus Price:

The only point where Omnifocus loses most of the interested customers is its high pricing. All the plans are quite expensive as compared to its competitors. However, it offers a 14-day free trial period to decide if the features suit your need or are worth the price or not!

  • If you want to purchase a subscription, it costs $9.99 per month or $99.99 per year. The subscriptions give you access to all the latest features of Omnifocus.
  • If you want to buy the app, you have standard and pro versions, with pricing as follows:
    • Standard Mac App costs $49.99
    • The standard iOS app also costs $49.99
    • Combo Plan containing both standard mac and iOS apps costs $99.98
    • Pro iOS app costs $74.99
    • Pro Mac App costs $99.99
    • Combo of Pro iOS and Pros Mac Apps costs $174.98


Price is one of the significant factors that clients and businesses look for before opting for any project tool. And that is one of the prime reasons why Todoist has far more customers than Omnifocus. The pricing plans of Todoist are cheap and offer quality features. On the other hand, Omnifocus also provides equally powerful features at a much higher price, making it one of the biggest turnoffs for customers.

Todoist Vs. Omnifocus: Customer Support

Todoist Support:

When eyeing customer support, Todoist provides

  • Basic tutorials and guides about “how to use”
  • The support page on the website
  • Direct contact via email and Twitter

However, it doesn’t support live chat, phone calls, or forums.

Omnifocus Support:

Omnifocus offers one of the best and most reliable customer services, which includes

  • Direct contact with the developer through email or call
  • Tutorials and “How to” guides are available on the website
  • Support available on the page


When comparing Omnifocus vs. Todoist in terms of customer support and service, there is no second that Omnifocus manages to take the crown due to its additional support features like direct phone support and feedback section. Moreover, users claim the customer support team to be highly responsive.

Todoist Vs Omnifocus: Customer Rating

Todoist Customer Rating:

Rating4.6 out of 5 (1.6K reviews)4.4 out of 5 (730 reviews)4.6 out of 5 (1663 reviews)4.45 out of 5 (175 reviews)4.5 out of 5 (2372 reviews)

Omnifocus Customer Rating:

Rating4.7 out of 5 (66 reviews)4.6 out of 5 (55 reviews)4.7 out of 5 (66 reviews)4.55 out of 5 (30 reviews)4.7 out of 5 (102 reviews)


The side-by-side comparison of the customer ratings shows a tough competition between the two project management software. Both have nearly the same rating. Where Omnifocus has a slightly better rating, Todoist manages to attract more customers.

Omnifocus Vs. Todoist: Who is the Final Winner?

At the end of the day, both Todoist and Omnifocus are task management software that helps us organize and streamline complex, perplexing tasks, and projects.

However, when deciding between Todoist vs Omnifocus, Todoist wins in the long run as it offers a better punch of features at an affordable price range and targets an extensive range of customers.

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