About Uisoftbank

We gather useful software and tips to save your time and money for your business. 

Airtable Vs Asana: Ultimate Review to Pick the Best

When it comes to project management software, two of the most popular options are Airtable and Asana. But which one is better in the Airtable vs Asana battle? There are many similarities and distinctions between the two, we will compare them side by side here to help you make the correct decision.
airtable vs asana

Airtable and Asana are both software applications that were developed in San Francisco, California, in the early 2000s with the goal of improving project management, task management, and team collaboration.

Airtable is a collaborative software platform that functions similarly to a “spreadsheet-database hybrid”, and it is supported by a database.

Asana, on the other hand, makes it simpler for groups of people to coordinate and monitor their day-to-day work and their long-term projects.

But when comparing Airtable vs Asana, which one will be better? You can find the answer in the below comparison table.

Asana Vs Airtable: A Comparison Table

Asana and Airtable are both well-known project planning and management applications. Although there are numerous similarities, there are key significant distinctions. Inside this Asana vs Airtable analysis, you will learn about the differences and similarities between both tools so that you can choose the best tool for your organization.

What It is?Airtable is a cloud-based data platform that allows businesses to store, exchange, and manipulate data in the same way that databases do. It can work as an easy-to-use project management application that integrates and maintains data in the form of spreadsheets and supports business teams in organizing and structuring their data workload.Asana is a project management application for managing tasks and also helps with undertaking projects among teams. Tasks, advertising, artistic endeavors, requests, agile projects, and all kinds of activities can also be managed effectively with Asana.   
PurposeThe primary objective of the Airtable is to assist businesses in organizing their teams’ activities and facilitating their collaboration. It enables users to organize their data in a manner comparable to Microsoft Excel. It has resolved the issue of users in an organization exchanging data with others. In addition, it has also enabled businesses to collaborate with external clients and project teams. Asana’s primary objective is to assist companies or organizations that are looking for a method to manage their responsibilities. It is also one of the best solutions available for groups that want to work together more effectively. It has successfully resolved the issue that organizational teams face when trying to handle day-to-day work. In addition to that, it gives users the ability to establish projects and subtasks within those projects.
Target Customers It is perfect for anyone who handles structured data, including financial records, projects, personnel databases, product inventories, and more. It is also appropriate for small and medium-sized enterprises that wish to build trustworthy databases for invoicing and billing. It is one of the greatest solutions for project managers who may arrange and assign workloads, automate procedures, and keep track of the advancement of projects and tasks as well as each member’s individual actions due to its central workspace. Asana is recognized for keeping things under control. As a result, the platform’s functionality is expanded by its customers to accommodate students’ and independent contractors’ demands. 
Key Features1. It provides you with pre-made templates that will make it easier for you to design your very first Airtable base. You can also import data from CSV, Excel, or Google Sheets or transfer the data from Asana, Trello, or other third-party tools.  

2. It allows you to customize the table for your projects with 28 field types like collaborator, date and time, lookup, formula, etc.
3. With the Airtable app, you can create different views for your projects. It supports the Calendar view, timeline view, Kanban view, Gantt view, Grid view, Gallery view, and form view. 

4. Airtable has automation which can help you customize your workflow and reduce repetitive work. The automation is easy to use as you only need to set conditions, triggers, and actions by following the pop-up window.

5. Airtable can work with more than 1000 websites and apps which can help you put all your works in one place.   

6. The extensions in Airtable make it more powerful in your project management as it provides charts, Org charts, maps, and pivot tables to help you analyze your data. 

7. Interface designer is compelling to organize your data into an easier-to-view interface with data graphic view and more. It has prepared layouts for you to choose which makes it simpler to use.  

8. Team collaboration can be done with the assignment, sharing, comments, and permission management.
1. Using Asana, businesses, and organizations can break down your projects into tasks and sub-tasks which can be achieved easier.

2. Create projects with blank scratch, pre-made templates, or importing a spreadsheet.

3. Asana provides 4 views: lists, boards, timelines, and calendars which can help you track your projects better. 

4. When you create a project with a list view, you will be surprised by the field types it supported. You can choose the pre-built field types. If you cannot find what you need, you can custom field types.   

5. Same to most project management tools, it offers integration.  

6. Asana’s reporting features allow you to visualize the data and process it with one glance.  

7. Automation is a necessary tool to help you automate your work. Asana provides this feature as well and it allows you to build your own rules.  

8. Goal tracking in Asana is a good way to help you track your company, team, and your own goals. Moreover, you can create your own goal widgets to help you follow up on your goals with ease.  

9. To let you manage your own tasks with no effort. Asana offers the “My Task” part to you to check your own tasks directly.  

10. Message can help you communicate and collaborate with your team members fast. 

11. Form helps you manage, collect, and submit requests with one click.  
Pros1. Airtable offers extremely powerful capabilities for making tables that you can modify and adapt to your team’s specific needs. 

2. It has a number of good built-in features that will force you to be organized when it comes to planning and logging activities. 

3. Airtable’s UX is incredibly user-friendly as it is spreadsheet-based.

4. Automating tasks, sharing information with others, and rapidly compiling data are all made easier with Airtable support. 

5. This application is fantastic for working with non-Google users. The features are intelligent and assist the user in doing a lot of the work.  
1. Asana simplifies manual activities. Rules-based automation enables the team to fix issues by simplifying procedures and saving time. 

2. Asana offers real-time information and analysis. Visualization tools, displays, and graphs let users focus on high-level data. 

3. Form feature allows users to construct a task intake process.  

4. It provides collaboration tools, file storage and analytics services, and encryption and compliance solutions. 

5. Asana customized fields monitor critical data to maintain work visibility. It allows teams to add additional necessary data to tasks and objectives so users can see everything clearly.  
Cons1. While working with Airtable, even if a user is familiar with Excel, navigating the software might be difficult. More precisely, copy/pasting and highlighting cells aren’t as straightforward as in Excel. A lot of the initial tutorials and themes aren’t useful.  

2. When working with Airtable, users are sometimes unable to upload large files, and links become broken. 

3. Airtable software doesn’t auto-refresh when a user adds a new entry. Users have to manually arrange updated information on the interface. 

4. It does not offer a time tracking tool, thus users need to estimate their working hours or check the calendar in order to determine their total hours.
1. Asana’s many functionalities and settings can confuse new users, especially non-technical ones. 

2. Using several workspaces at the same time on Asana can be challenging and confusing for users. 

3. Sometimes, users can not receive notifications of any changes or reminders for incomplete work. 

4. When attempting to attach images or files, it is less user-friendly than other tools. Not all objects can be dragged and moved.  

5. Moving assignments to other groups might occasionally be a bit of a challenge.  
Platforms SupportiOS
Free versionIts free version has:
1. Up to 5 users
2. Unlimited bases
3. 1 sync integration
4. Unlimited commenter & read-only users
5. 1,200 records per base
6. 1 extension per base
7. 2GB of attachments per base 
Its free version has:
1. Up to 15 users
2. 1000 tasks per team
3. 100+ basic integration with other apps
4. Unlimited projects, messages, file storage, and log activity.
Paid version1. Plus Plan: $10/month/user.
2. Pro Plan: $20 per user per month.
3. Enterprise Plan: Depends on Quote-based. 
1. Price of $13.49 per month, per subscriber, for the premium plan.
2. Pricing for businesses per user is $30.49 per month.
3. Enterprise Plan: Cost-based on Quotes.
Customer Rating4.7 out of 5 stars(total reviews: 1,400).
Source Platform: Get App 

4.0 out of 5 stars(total reviews: 340).
Source Platform: Monday blog 

4.68 out of 5 stars(total reviews: 1,439).
Source Platform: Software Advice 

4.7 out of 5 stars(total reviews: 3,164).
Source Platform: ClickUp 

4.4 out of 5 stars(total reviews: 1,810).
Source Platform: Wrike
4.5 out of 5 stars(total reviews: 11,500).
Source Platform: Get App 

4.0 out of 5 stars(total reviews: 1215).
Source Platform: Monday blog 

4.46 out of 5 stars(total reviews: 11164).
Source Platform: Software Advice 

4.6 out of 5 stars(total reviews: 3,164).
Source Platform: ClickUp 

4.34 out of 5 stars(total reviews: 1,810).
Source Platform: Wrike

We are sure you will better understand Airtable and Asana after reading this comparison table. To help you have a clearer understanding of their differences and similarities, we list all of them here.


  • Airtable and Asana both can create with pre-made templates and import from spreadsheets.
  • Both Airtable and Asana include a variety of views so you can visualize work in various ways, including Table/lists, Timeline, and Kanban boards.
  • Both let you automate regular actions like sending emails and making new records in response to outside events.
  • These two tools can integrate with popular websites and apps.
  • Airtable and Asana offer analysis features although they have different names in the software: Extension in Airtable and Reporting in Asana.
  • Both Airtable and Asana are suitable for company and personal use.
  • They both can work on Windows, Mac, iOS, Android, and the Web.
  • Both have free versions.


  • Airtable focuses on spreadsheet data dealing and making all data be easier to visualize and track while Asana focuses on improving working efficiency with task and project features.
  • The interface designer can help team members view the project with their requirements. This feature is only has in Airtable.
  • Airtable supports more views than Asana. Airtable has a Gantt view, Grid view, and Gallery view which cannot be found in Asana.
  • Goal tracking cannot be found in Asana.
  • Asana has one message feature that can help team members talk with ease which is not available in Airtable.
  • Airtable does not support managing your own tasks in one place while Asana can do it with “My Task”.

Airtable Vs. Asana: Conclusion

We can easily know that Airtable and Asana are good tools for managing projects as both offer all the major features needed to manage tasks and collaborate with team members.

But when you want to select one from Airtable vs Asana battle, Asana will be a better option as it offers better service to help you improve working efficiency with goal tracking, message, “My Tasks” and more.

Although Asana has a little higher customer ratings, it has more customer reviews which means more users are using Asana.

It does not mean that Airtable is not a good choice. If you only need the all features that Airtable offers and prefer a cheaper choice, go and try Airtable.

I’m hoping that the information provided above regarding the Asana vs Airtable review will assist you in deciding which is better for you.

FAQS About Airtable and Asana

1. Do Asana and Airtable work together?

Yes, if an integration procedure is carried out, these two applications could be able to function together. You can use Zapier to automatically communicate information between Asana and Airtable.

2. How do you integrate Airtable and Asana?

You can integrate Airtable and Asana for better functionality. This will help you avoid laborious and/or repetitive data transmission procedures. With Zapier, you can easily communicate data between Asana and Airtable without writing any code.

3. Can Airtable be used for project management?

Yes, you can consider Airtable if you need a streamlined approach to project management. Airtable is a web-based database that simplifies and enriches the process of managing projects. Airtable allows you to make your own tables with unique fields, so you can keep tabs on anything relevant to your project.

4. Who are Airtable’s competitors?

  1. Quickbase.
  2. ClickUp.
  3. Trello.
  4. Smartsheet.
  5. Asana.
  6. monday.com.
  7. Wrike.
  8. Basecamp.

You May Also Like:

Airtable Vs Trello: Crucial Differences You Should Know

Top 8 Airtable Alternatives: More Powerful in Team Collaboration

Airtable Vs Smartsheet: Compare Them Side By Side

Share This Post