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Being a project manager is not an easy job. You have to keep an eye on all project activities and remain vigilant all the time to meet tight deadlines. The only way you can achieve your goals is by using advanced project management software.
And when it comes to choosing the best solution, Smartsheet and Monday are the preferred choices of most project managers. Both are advanced project management software with powerful features that help managers make data-driven decisions and stay ahead. However, Monday is slightly better than Smartsheet in terms of customer support options, cost efficiency, and third-party integrations.
To help project managers make the best decision, we bring you a complete Smartsheet vs Monday comparison.
So, let’s get started.
Check out this side-by-side comparison between Smartsheet vs Monday.com to choose the best project management software for your business.
|What it is||A cloud-based project management tool that makes it easier for project teams to create spreadsheets and align workflows, content, and collaboration.||A comprehensive Work OS with powerful project management and collaboration features that enables project teams to effectively manage their workflow from a single dashboard.|
|Purpose||Smartsheet aligns key functions of an organization and automates workflows. Most importantly, it is easier to use than Microsoft Excel and Google Sheets due to its user-friendly spreadsheet interface and advanced functions.||Monday is built to increase collaboration between project teams and allow project managers to track their work progress through visual calendars, dependency tracking, and real-time task assignment and evaluation.|
|Audience||Large businesses and enterprises||Freelancers, project managers, corporate executives|
|Key Features||1. Project management|
2. Portfolio management
3. Content management
4. Team collaboration
5. Task automation
6. Multiple project views
7. Intelligent workflows
8. Work insights
9. Process management
10. Executive visibility
11. Data and security
|1. Customizable templates|
2. Time tracking
3. Kanban boards
4. Project scheduling & budget forecasting
5. Built-in reporting
7. Team collaboration
8. Resource management
9. Third-party integration
10. Multiple project views
|Advantages||1. Probably the easiest software to create spreadsheets as compared to Monday.com.|
2. Offers task hierarchy feature with 4+ levels which is absent in Monday.
3. Exclusive workday management options like reports and multi-level sorting.
4. Exclusive team collaboration options like branching forms, changing history, scalable deployment, automated update requests, and content collaboration.
5. Advanced security & compliance options like Customer Managed Encryption Keys (CMEK), Enterprise Plan Management (EPM), activity log, and account-level event reporting.
|1. Offers a stand-alone time-tracking feature that is not present in Smartsheet.|
2. Provides 24/7 customer support to all users as compared to Smartsheet offers limited phone support.
3. Ideal for both individuals, startups, and large organizations, unlike Smartsheet which doesn’t support low-level tracking and collaboration.
4. Monday.com offers 10+ different views, more than those offered by Smartsheet.
5. It offers custom-tailored workflow management products for teams. These include Monday dev, Monday sales CRM, Monday projects, and Monday marketing. These features are absent in Smartsheet.
|Easy to Use||Known for user-friendliness due to its fully interactive interface.||A bit complex but offers several customization options.|
|Languages Supported||1. English|
|1. Chinese (Traditional)|
|Free Version||No free plan is available||Available for $0 free forever:|
1. Up to 2 seats
2. Unlimited docs
3. Up to 3 boards
4. 200+ templates
5. Up to 2 team members
6. Over 20 column types
7. iOS and Android apps
|Paid Plans||Pro: $7|
|Customer Support||1. Request via an online form|
2. Live chat
|1. Live chat|
2. Phone call
|Customer Rating||G2: 4.4/5|
|What Customers Like||1. Intuitive to learn.|
2. Spreadsheet-based interface.
3. Extended flexibility.
4. Easy to use.
|1. Easy syncing.|
2. User-friendly UI.
3. Amazing integration center.
4. Highly customizable.
|What Customers Dislike:||1. Can’t duplicate a sheet.|
2. Fewer third-party integrations.
3. Row and cell link limitations.
4. Requires internet connectivity.
|1. Higher tiers for some features.|
2. Less cost-efficient.
3. Steep learning curve.
4. Extended downtime.
|When to Use||To create spreadsheets and complete excel-based tasks.||To manage tasks and high-value projects with great customization.|
|Alternatives||1. Microsoft Excel|
2. Zoho Sheets
3. Google Sheet
4. Minitab Statistical Software
5. Apple Numbers
2. Zoho Projects
3. Microsoft Project
5. Planview AdaptiveWork
Cloud-based project management tools are getting rapidly popular among project managers and team leaders. These software systems help key executives and stakeholders make data-driven decisions and track the progress of their projects remotely. Besides, project managers can get actionable insights in real time and make their teams more productive with these solutions.
In the above Smartsheet vs Monday comparison, we have matched the key features and functionalities of two leading project management tools. Both these tools offer highly customizable interfaces, flexible pricing plans, and a range of powerful features. However, when it comes to choosing the right software, you need to assess your project management needs first.
For instance, if you are tired of using Microsoft Excel or Google Sheets to create spreadsheets, try Smartsheet because its spreadsheet-like design will make your work much more convenient. On the other hand, project teams and individual freelancers who want custom-tailored workflow solutions and multiple customization options should go for Monday.
Lastly, Smartsheet is ideal for well-established businesses and large enterprises while Monday can be a perfect choice for marketing companies, freelancers, and professionals who work remotely.
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